Enrolment and cancellation policies

For the studies of the academic year 2023-2024 enrolment begins on 9 August 2023 at 10 am. Enrolment takes place for course implementations (no longer for study modules or courses). Enrolment is always binding and the study fee must be paid within one day of receiving the enrolment.

All implementations have a limited number of places and a certain enrolment period, but most implementations have plenty of places.

NB! All messages from the Enrolment service come from the address snd(at)postittaja.fi (the sender is the University of Vaasa Open University Enrolment service). The messages are automatic messages, so you cannot reply to them.

1. Get to know our course selection.

2.  After you have found the course implementation you want, take a look at the course description in Studyinfo, where you will find all the relevant information of the course, e.g. price, schedules and implementation methods. In the course description, you can also find an enrolment link that leads directly to the enrolment of the course implementation. So please, firstly examine the course description and only after that proceed to enrolment.

3. By clicking the enrolment link, the Enrolment service opens, and the course implementation for which you are enrolling in has been added. Click "Sign up".

4. You move on to identify yourself in the suomi.fi identification service. The strong identification is done with Finnish online banking codes or a mobile certificate. If you don't have them, please contact the Open University student services, avoinyo(at)uwasa.fi or 029 449 8004..

5. After the identification, you move on to the enrolment form.

If you are enrolling in the Open University’s own teaching, select the enrolment type "Enrolment for open university studies (Open university courses in Vaasa)” in the enrolment form.

NB! If you have agreed with your employer about paying the study fee, go to the section "The employer pays the study fee" and continue enrolling according to those instructions.

NB! If you are doing the second part of enrolment for the University of Vaasa Open University, go to the section "Enrolment for the studies of partner institutions" and continue the enrolment according to those instructions.

6. Fill out the form (* marked fields are mandatory), accept the payment and cancellation terms and consent to data processing and click Send.

Enrolment is done.

After enrolment:

7. After enrolling, you will first receive a confirmation of receiving the enrolment. If the implementation has places available, after this you will receive a separate message about the acceptance of the enrolment. If, on the other hand, all the places have already been filled, you will receive a notification about getting on the waiting list or rejection of the enrolment.

8. When you receive a message about the acceptance of the enrolment and the implementation is subject to a charge, and you pay the fee yourself, you will also find a payment link in the message, through which you can pay the study fee in Paytrail. By clicking the payment link, you open a view where the study fee to be paid is confirmed and your e-mail address is requested. Only after this you go to Paytrail, where you can process the payment. The payment period is 1 day. After making the payment, you will receive a separate confirmation to your e-mail.

If we do not receive payment from you within the deadline, we will have to reject your enrolment and offer the vacant place to someone on the waiting list. Therefore, the enrolment is conditional until the study fee has been paid. A paid enrolment is also binding.

9. When the necessary fees have been paid and the enrolment has been approved, the Open University student services staff transfers your enrolment to the University of Vaasa's Peppi student information system. Transfers are made daily within office hours. So please note that there is a delay in the emergence of the study right, especially if you enrol in the evening, on weekends or during holidays. In connection with the transfer, you will be granted a study right (all enrolments made in the new Enrolment service go to the same study right and appear in the PSP of that particular study right) and you will be added to the course implementation in Peppi. This means you don't have to take care of e.g. enrolling in the implementation yourself, but it will be done for you by the Open University student services.

10. After the study right has been granted, you can activate your username and password (if you do not yet have a valid username) in the new IDP Identity Service at https://login.uwasa.fi. With a username and password, you can log in to the systems of the University of Vaasa Open University, e.g. Peppi Student's desktop and Moodle. However, The Open University user account is limited, which means it does not include e.g. the university's e-mail address or Office365 package.

The user account can be activated after you have been granted the study right in Peppi, the student information system. Please note that there may be a delay of a few days between the confirmation of enrolment and the granting of the study right. 

NB! If this is your first enrolment and you enrol for a course implementation that starts the next semester, you will only be able to activate your user account after your study right has started (study rights are always granted at the beginning of the semester in question, either from 1 August or 1 January).

11. Follow the course implementation schedules actively from Studyinfo's course descriptions, to which you can find direct links from our course selection search. Please remember to notify us if your e-mail address changes. You can update your other contact information in Peppi via the Student's desktop. We use e-mail as the primary communication channel.

12. If Moodle, the online learning environment, is used for the course implementation, you will receive login instructions and a course key by e-mail at the latest a day before the implementation starts.

Partner institutions organize some of our studies. When enrolling in partner institutions, the respective institution's own enrolment practices are followed, and enrolment always takes place first for the partner institution. More detailed instructions on enrolment can be found in the description of each course implementation on the website of the partner institution. You can find the course selection by partner institutions most easily through our course selection search (see picture below) by filtering the search results according to e.g. the organizing institution and the starting semester.

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Enrolment for the studies of partner institutions happens in two parts. Firstly, enrolment is always done for the partner institution, and secondly, enrolment for the University of Vaasa Open University is done before the start of the studies via the direct enrolment link sent from the partner institution.

Enrolments made through the University of Vaasa Open University Enrolment service for partner institutions’ course implementations are always first checked from the partner institution before approval, and if no enrolment is found, the enrolment made to the Open University Enrolment service is rejected.

The study fee is also paid in two parts. The actual course fee is paid to the partner institution and the service fee is paid to the University of Vaasa Open University in connection with the second part enrolment via the payment link sent from the Enrolment service. You can find price information in the partner institution’s course description.

Instructions for enrolling in studies at partner institutions:

1. Get to know the course selection of partner institutions either through our course selection search (see image above) or directly on our partner institutions' own websites. Familiarize yourself with course descriptions, where you can find e.g. schedule and price information as well as implementation methods and first part enrolment as instructed by the partner institution.

2. Before the start of the studies, the partner institution sends you a direct enrolment link, which allows you to enrol for the second part on the University of Vaasa Open University Enrolment service. By clicking the link, the front page of the Enrolment service opens and the course implementation you are enrolling in has been pre-selected. Check that the name of the implementation has the name of the partner institution. Click "Sign up".

3. You move on to identify yourself in the suomi.fi identification service. The strong identification is done with Finnish online banking codes or a mobile certificate. If you don't have them, please contact the Open University student services, avoinyo(at)uwasa.fi or 029 449 8004.

4. After the identification, you move on to the enrolment form.

If you are enrolling in the second part for a paid or free implementation of a partner institution and, according to the instructions, you pay the study/service fee yourself, select the enrolment type "Student in partner institution of open university” in the enrolment form. If, on one hand, you have agreed with your employer on the payment of the study/service fee and your employer wants an invoice, select the enrolment type "The employer / The partner institution pays the study/service fee" and add the employer's invoice form as an attachment to the enrolment form; the invoice form you can find on the enrolment form itself or under "Employer as the payer of studies". In that case, you will not be charged a service fee when enrolling in the second part, but an invoice will be sent to your employer.

If, on the other hand, an agreement has been made with your partner institution on invoicing the service fee (in some cases also the study fee) from the partner institution (applies only to South Ostrobothnia Folk High School and The Summer University of Tampere high school courses), select the enrolment type "The employer / The partner institution pays the study/service fee". In that case, you will not be charged a service fee in connection with the second part enrolment, but the fee will be charged from the partner institution.

5. Fill out the form (* marked fields are mandatory), accept the payment and cancellation terms and consent to data processing and click Send.

Enrolment is done.

After enrolment:

6. After enrolling, you will first receive a confirmation of receiving the enrolment. However, your enrolment is conditional until we have checked it from the partner institution. If your enrolment is in order, you will then receive a separate message about the acceptance of enrolment. If your enrolment for the partner institution is not found, you will receive a message that the enrolment has been rejected.

NB! All messages from the Enrolment service come from the address snd(at)postittaja.fi (the sender is the University of Vaasa Open University Enrolment service). The messages are automatic messages, so you cannot reply to them.

7. When you receive a message about the acceptance of the enrolment and the implementation is subject to a charge, and you pay the fee yourself, you will also find a payment link in the message, through which you can pay the service fee in Paytrail. By clicking the payment link, you open a view where the service fee to be paid is confirmed and your e-mail address is requested. Only after this you go to Paytrail, where you can process the payment. The payment period is 1 day. After making the payment, you will receive a separate confirmation to your e-mail.

Please remember that the enrolment is conditional until the service fee has been paid. A paid enrolment is also binding.

8. When the necessary fees have been paid and the enrolment has been approved, the Open University student services staff transfers your enrolment to the University of Vaasa's Peppi student information system. Transfers are made daily within office hours. So please note that there is a delay in the emergence of the study right, especially if you enrol in the evening, on weekends or during holidays. In connection with the transfer, you will be granted a study right (all enrolments made in the new Enrolment service go to the same study right and appear in the PSP of that particular study right) and you will be added to the course implementation in Peppi. This means you don't have to take care of e.g. enrolling in the implementation yourself, but it will be done for you by the Open University student services.

9. After the study right has been granted, you can activate your username and password (if you do not yet have a valid username) in the new IDP Identity Service at https://login.uwasa.fi. With a username and password, you can log in to the systems of the University of Vaasa Open University, e.g. Peppi Student's desktop and Moodle. However, The Open University user account is limited, which means it does not include e.g. the university's e-mail address or Office365 package.

The user account can be activated after you have been granted the study right in Peppi, the student information system. Please note that there may be a delay of a few days between the confirmation of enrolment and the granting of the study right. 

NB! If this is your first enrolment and you enrol for a course implementation that starts the next semester, you will only be able to activate your user account after your study right has started (study rights are always granted at the beginning of the semester in question, either from 1 August or 1 January).

10. Follow the course implementation schedules actively from the partner institution’s course descriptions. Please remember to notify both the partner institution and us if your contact information, especially your e-mail address, changes. We use e-mail as the primary communication channel.

11. If Moodle, the online learning environment, is used for the course implementation, you will receive login instructions and a course key by e-mail from the partner institution at the latest a day before the implementation starts.

You can find the enrolment instructions for the free implementations intended for degree students (primarily administrative sciences, communication studies and technology students) here.

The enrolment for the University of Vaasa Open University’s own implementations in the academic year 2023-2024 begins on 9 August 2023 at 10 am.

You can enrol for the studies at any time before the course implementation begins, as long as there are still places for the implementation. Places are filled in order of enrolment. Some implementations have a limited number of places.

If the implementation has already started, check with the Open University student services (avoinyo(at)uwasa.fi) whether you can still join. With some implementations, the student's attendance is required from the start.

The amount of the study fee

We offer everyone who enrols in our studies a quick enrolment advantage! When you enrol for the University of Vaasa Open University's own implementations between 9-31 August 2023, the price of the course is only 10€/credit. From 1 September 2023, the price of the course is €12/credit. Check the price and implementation information of the partner institutions separately..

Student services related to the organization of studies: granting the study right, registration of student information and credits, transcripts, access rights and guidance to information systems that are central to studies, study counseling, recognition of prior learning (RPL) procedures, information and study guides.

Payment of the study fee 

The study fees for the course implementations are paid after enrolling, when your enrolment has been approved. You will receive a message about the acceptance of the enrolment, in which you will also find a payment link through which you can pay the implementation’s study fee in Paytrail.

By clicking the payment link, you open a view where the study fee to be paid is confirmed and your e-mail address is requested. Only after this you move on to Paytrail, where you can process the payment. The payment period is 1 day. After making the payment, you will receive a separate confirmation to your e-mail.

If we have to cancel the course implementation due to a small number of enrolled students or another similar reason, we will refund the study fee.

Payment options

• Online bank: Aktia, Danske Bank, Handelsbanken, Nordea, Oma Säästöpankki, Osuuspankki, POP Bank, S-Pankki, Säästöpankki, Ålandsbanken
• Card payment: Visa, Visa Electron, MasterCard and Eurocard (credit and debit)
• Invoice and part payment: The invoice option is only possible if the study fee is more than 20 euros and part payment is only possible for amounts of 60 euros or more. With an invoice you get 14 days' payment time (invoicing fee 4,90 €) and with part payment max. 24 months payment period (invoicing fee 4,90 € and monthly interest 2,42%).

Payments with Visa, Visa Electron or MasterCard cards

Paytrail Oyj (2122839-7) operates as the payment gateway and service provider in cooperation with Finnish banks and credit institutions. Paytrail Oyj appears as the recipient of the payment on the bank statement or card invoice and forwards the payment to the merchant. Paytrail Oyj has a payment institution license. In cases of complaints, we ask you to contact the Open University student services first.

Paytrail Oyj, business ID: 2122839-7
Innova 2
Lutakonaukio 7
40100 Jyväskylä
Tel.: 0207 181830
www.paytrail.com

Online banks

The payment gateway related to online bank payments is implemented by Paytrail Oyj (2122839-7) in cooperation with Finnish banks and credit institutions. From the user's point of view, the service works just like a traditional online payment.

The employer as the payer of studies

If your company/employer pays your study/service fee, read the instructions here.

Acts and decrees pertaining to study fees

The study fees of the open university are based on the Universities Act (558/2009) and on the Government Decree on fees for university services (1082/2009) and its amendment (1436/2014). Study fees are receivables under public law and are distrainable without separate measures (Universities Act 558/2009, §8).

In addition to this, a fee may be charged for possible learning materials according to the absorption cost. The fee regulation applies to the University of Vaasa Open University's own teaching in Vaasa. Partner institutions set the price of open university education on other grounds.

Compensation of study fees for students of the University of Vaasa

Basic degree students of the University of Vaasa can apply compensation of study fees for open university courses (including summer universities and other educational institutions where studies of the University of Vaasa are offered as open university studies), except for the open university courses that are free of charge for degree students.

Compensation means that the university pays for the completed studies when the student includes them as part of the degree completed at the University of Vaasa. There are restrictions to receiving compensation. You can find more information and the compensation for study fees application form here. Please ask your own study counselor for more information about compensation.

Enrolment for open university studies is always binding. Once you have paid the study fee, you will receive the study right for the course you have applied for. The study fee is returned to the student if the course has to be cancelled by the open university.

Cancellation of enrolment

If you do not start your studies, you must cancel your enrolment by sending an email to avoinyo(at)uwasa.fi no later than 7 days before the start of your studies. If you cancel your enrolment no later than 7 days before the start of the course implementation, we will refund the part of the study fee that exceeds 50 euros.

Please note that failure to pay the study fee does not mean cancellation of studies.

Terms of payment in partner institutions

Before enrolling in the University of Vaasa Open University Enrolment service, you have to enrol for the course at the partner institution. The study fees of partner institutions are not paid in the Open University Enrolment service. Check the payment conditions of the partner institution from the partner institution in question.

Cases of sickness

For studies that have started, the study fee will only be refunded against a sick leave certificate. The refundable amount is the student's study fee (excluding fees charged by partner institutions). In these cases, a written notification of cancelling or suspending the course implementation must always be made to the Open University student services, avoinyo(at)uwasa.fi.

If the employer pays your study/service fee

• you can enrol yourself (If you are enrolling in the University of Vaasa Open University’s own teaching, see the instructions in the section "Enrolment for the Open University’s own teaching”, whereas if you have already enrolled for studies at one of our partner institutions and are doing the second part of enrolment in the University of Vaasa Open University, see the instructions in the section "Enrolment for the studies of partner institutions".) and pay the study/service fee via the payment link you receive from the Open University Enrolment service with the employer's credit card, if it suits your employer 
• or enrol yourself (If you are enrolling in the University of Vaasa Open University’s own teaching, see the instructions in the section "Enrolment for the Open University’s own teaching”, whereas if you have already enrolled for studies at one of our partner institutions and are doing the second part of enrolment in the University of Vaasa Open University, see the instructions in the section "Enrolment for the studies of partner institutions".) and pay the study/service fee, in the case of your own company, directly from the company's account using online banking codes.
• If your employer wishes to pay the study fee by invoice, you can do the enrolment yourself, but remember to select the enrolment type "The employer / The partner institution pays the study/service fee" on the enrolment form of the Open University Enrolment service. Also fill out the form below (coming soon in English) with your employer and add it as an attachment to the enrolment form. After the enrolment is approved, we will send an invoice of the study/service fee to your employer.

1. Pääset tarkastelemaan omia ilmoittautumisiasi ja tulostamaan kuitin suorittamastasi opinto- tai palvelumaksusta ilmoittautumispalvelun etusivun https://uwasa.ilmoittaudu.fi ylälaidasta löytyvän Omat ilmoittautumiset -linkin kautta.

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2. Kirjoita tekstikenttään ilmoittautumisia tehdessäsi käyttämäsi sähköpostiosoite ja paina Lähetä. 

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3. Saat sähköpostiisi automaattiviestin, joka sisältää pääsykoodin, jonka avulla pääset tarkastelemaan ilmoittautumisiasi. Viesti sisältää myös suoralinkin, jonka kautta pääset samaan näkymään ilman pääsykoodia.

4. Ilmoittautumisten yleisnäkymään listautuu ilmoittautumisajankohdan mukaan järjestettynä kaikki ko. sähköpostiosoitteella tekemäsi ilmoittautumiset.

Yksittäistä ilmoittautumista pääset tarkastelemaan napauttamalla ilmoittautumisrivin päässä olevaa Tarkastele ilmoittautumista -linkkiä.

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5. Yksittäisen ilmoittautumisen tarkastelunäkymässä näet kohdassa ”Kurssit” ilmoittautumisen kohteen eli toteutuksen nimen, koodin, laajuuden sekä tilan. Omat tiedot -otsikon alta löydät ilmoittautumislomakkeelle syöttämäsi tiedot ja Ilmoittautumistiedot-otsikon sekä Lisäkysymykset-otsikon alta ilmoittautumiseesi liittyvät lisätiedot, mm. tiedon toteutuksen maksullisuudesta, ilmoittautumispäivämäärän, ilmoittautumistyypin, liitteet sekä mahdollisen ilmoittautumisen hylkäämisen syyn.

Mikäli toteutus on maksullinen ja olet suorittanut hyväksytysti opinto-/palvelumaksun, voit ladata Toiminnot-sarakkeen alta PDF-kuitti -linkin kautta laitteellesi virallisen, verottajan hyväksymän kuitin suorittamastasi maksusta.

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6. Takaisin ilmoittautumisten yleisnäkymään pääset Takaisin yleisnäkymään -linkistä. Muista lopuksi kirjautua ulos Omat ilmoittautumiset -osiosta.