Registration of new students
All international students have to register as a student of the university upon their arrival. Individual registration sessions will be arranged for new master's degree and exchange students at the beginning of each term. You will be asked to fill in a registration form in these meetings. You will also receive a username and temporary password for the university computers and university email in the meeting. Please note that some parts of the registration sessions are status-specific.
Master’s degree students are asked to present original application documents (degree certificate, transcript of records) in the registration sessions and a copy of the paid student union membership fee.
Doctoral students are asked to book a registration time at the Admission Services and present original application documents (degree certificate, transcript of records) and to fill in a registration form upon registration. Doctoral students are required to register as soon as their study right begins and annually at the beginning of each academic year.
For exchange students, separate registration sessions are organised at the beginning of the academic terms. In case exchange students have documents from the home university that are to be signed upon arrival, they can be signed at the registration.
It is important that you register as soon as possible after you arrive in Vaasa. You cannot register for courses or access any university information systems until you are registered as attending.
Please note, that degree students accepted at the University of Vaasa from (and after) August 2016 need to be enrolled as attending for the first academic year, according to a law concerning Finnish Higher Education.
Please see further guidelines about registration for new students.
Registration of continuing students
The registration period for continuing students is from 1 June to 15 September each year. For the spring term, the registration period ends 31 January.
During this period, you must register as attending or non-attending for each study right.
Remember to register for each study right separately
If you have several active degree study rights you have to register for each study right separately either as attending or non-attending.
You can register for the academic year in Oili service which you can find via student’s desktop in Peppi (click the Register for the academic year link on the home page). You will see all your active study rights for which you need to register in the Oili registration service. Remember to register for your all active study rights separately during the registration period to avoid the late registration fee.
If you are planning to complete courses associated with different study rights, register as attending for all the relevant study rights. You only need to pay the Student Union fee for the first study right for which you register as attending. If you are not planning to complete any courses associated with a particular study right, you can register as non-attending for that study right.
If you have a combined study right for both a Bachelor’s and a Master’s degree and you have not yet completed your Bachelor’s degree, register for your Bachelor’s degree study right in Oili.
Registration as attending
How to register
1) Registration in Peppi
You may register for the academic year and pay the student union membership fee for the academic year through Peppi system during the registration period from 1 June to 15 September. Log into Peppi and click the Register for the academic year link on the home page. You will be directed to Oili registration service. In Oili you can register as attending (present) or non-attending (absent) student and pay the Student Union fee. Registration will be automatically transferred to Peppi. If you have registered as non-attending for the current or previous academic term, you may also change your registration into attending through Peppi within the registration period.
If you have online banking keys of Osuuspankki, Nordea or Paikallisosuuspankki / Aktia Savings Bank OR you have an international credit card, you may pay the student union membership fee online in Peppi system and your registration will be updated automatically to the student register. Registering as non-attending can also be done through Peppi system without online banking keys.
If you are not a customer of any of these banks or you do not have online banking keys, you may print a payment form from Peppi and make the payment in some other way. The personal reference number of the payment will be provided in the printable form.
Students are recommended to pay the student union membership fee in Peppi. Please note that if you make the payment by other means than in Peppi, your registration will not be updated in the student register automatically. Therefore, you need to submit a filled registration form to the university together with a receipt of the payment. You may bring or send the form and payment receipt by email to edusys(a)uwasa.fi.
2) Registration without using Peppi
If you do not register through Peppi system, you can register by returning a filled and signed registration form by email to edusys(a)uwasa.fi. If you register as attending, you should also enclose a receipt of the paid student union membership fee to the registration form. Please note that the receipt must also be attached if registration is done via mail, email or fax.
The student union membership fee should be paid to the account of the Student Union. For the account number and instructions, please contact ylioppilaskunta(a)vyy.fi.
Registration as non-attending
You can register as non-attending in the Peppi system. If you register as non-attending, you cannot attend courses, receive marks, or graduate from the university, but your user account remains active during your absence.
If you would like to continue your registration as non-attending from the previous year, you can do that in Peppi during the registration period from 1 June to 15 September. If you do not have access to Peppi, you should fill in a registration form and return it by email to edusys(a)uwasa.fi.
If you have registered as attending and would like to change your status to non-attending, you can do that during the registration period by contacting Education Systems Services at edusys(a)uwasa.fi.
Student union membership fee
Student union membership fee is compulsory for all master's degree students who register as attending. Only those students who have registered as being present and paid the student union fee are allowed to take part in courses and exams and receive marks for the completed courses.
Student union membership fee is optional for doctoral students and incoming exchange students. As the exchange officially begins at the registration and accessing the university systems is only possible after registration, it is important that exchange students register as soon as possible after arrival.
Student union membership fee is paid at the same time with the registration for the academic year. The fee for the whole academic year 2021-2022 is 83 euros. If you register as attending for only autumn semester or spring semester the fee is 44 euros.
University students who are entitled to use the services of the Finnish Student Health Service (FSHS) have been required since January 2021 to pay a student healthcare fee to Kela for each academic term. All students who are registered as attending for the current term and are studying for a Bachelor’s or Master’s degree are entitled to FSHS services.
If you are entitled to FSHS services, you must pay the student healthcare fee. You cannot get an exemption for example for using occupational health services instead of FSHS, or for not receiving any financial aid for students.
You are not billed for the student healthcare fee but must make sure to pay it in OmaKela for each academic term. How to pay the student healthcare fee.
The due date for paying the student healthcare fee is determined based on the date on which you register as attending.
- For the autumn term, the due date is 30 September provided you have registered as attending by then. If you register as attending for the autumn term on or after 1 October, the due date is 31 December.
- For the spring term, the due date is 31 January provided you have registered as attending by then. If you register as attending for the spring term on or after 1 February, the due date is 31 July.
If your password or username for university information systems is not valid anymore, please contact IT Services.
If you do not have access to Peppi, you can pay the student union membership fee to the account of the Student Union. Further instructions are available from ylioppilaskunta(at)vyy.fi
After you have paid the student union membership fee, send the receipt of payment and the filled registration form to Education Systems Services at edusys(at)uwasa.fi
Refunds of the student union membership fee
You may apply for a refund of the student union membership fee if you have paid the membership fee and graduated before the end of the registration period (i.e. in August or January). You may also apply for a refund if you have registered as non-attending or paid the fee incorrectly.
Further information on refunds is available on the Student Union website.
Registration of doctoral students
New doctoral students must register during the time given in the letter of admission and every year after that.
For further information on the registration of doctoral students, please see the web pages of the Graduate School.
Late registration fee
Did you forget to register by the deadline?
Please note that the late registration fee is NOT paid to the same account as the student union membership fee.
Those who have not registered by the deadline will be removed from the student register.
A late registration fee of EUR 35 is collected from students who register as attending or non-attending after the deadline. This is an additional fee to the student union membership fee. The late registration fee applies also to doctoral students.
If you have not registered as attending/non-attending for over an academic year, you also need to submit an application for a re-activation of study right to the university. Check the form for further instructions.
The late registration fee is paid to the account of the University of Vaasa
Please note that the fee is NOT paid to the same account as the student union membership fee.
Recipient: University of Vaasa
IBAN: FI37 8919 9710 0008 72
SWIFT code (BIC): DABAFIHH
Reference number to be used in the payment: 276012
Please submit a receipt of the late registration fee payment together with a receipt of the paid student union fee to the university. Instructions for making the student union fee payment are available above under Registration without using Peppi.
If you have not registered as attending or non-attending for at least one academic year, you should enclose a personal study plan to the application for activating your study right at the university. The application should be submitted to your study counsellor. The decision about activating the study right is made in your school.
Student card and sticker for the academic year
Please note that your application for the student card can be processed only after you have registered as attending the University of Vaasa and you have paid the student union membership fee. You will need your student number when ordering the student card.
Students who have paid the student union membership fee may collect the sticker of the academic year for their student card from the service office of the Student Union (in the Domus Bothnica building).
For more information about the student card and, for example, the benefits of the student card, please visit the website of the Student Union.