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Vaasan yliopisto ja Vaasan ammattikorkeakoulu

Research Service Days 2024

This year we’ll meet in Vaasa at the University of Vaasa.
The University of Vaasa and Vaasa University of Applied Sciences organize the days together.

Visions for the future

Research Service Days is an annual event for experts in research and development funding, innovation services, open science and other research management at universities, universities of applied sciences and research institutes. Others interested in the content of the days are also welcome. The event is organised by the University of Vaasa and Vaasa University of Applied Sciences at the Palosaari campus in Vaasa.

This year's theme, Visions of the Future, emphasises anticipation and preparation for various changes in different areas of research administration. Finnish research administration professionals are highly educated and skilled. We challenge all participants to deepen their knowledge and to envision different perspectives for the future.

Welcome to the University of Vaasa and Vaasa University of Applied Science!

  • Conference days: Thursday & Friday 22–23 Aug 2024 (Wed 21 Aug networking afternoon)
  • Location: Vaasa, Palosaari campus, University of Vaasa and VAMK premises

More information available later.

Tervetuloa Vaasaan 💙 Välkommen till Vasa 💙 Welcome to Vaasa
Katso video

We are offering two different sponsorship packages where you can select the more suitable option for your organisation’s needs. In return for your sponsorship, we would be happy to offer you following packages to choose from: 

  1. Sponsorship package GOLD – 3 000 Euros 

  • Company logo and a link on the conference website  
  • Company logo on the conference programme (electric and paper) 
  • A desk and chair for company presentation and roll-up at the conference 
  • One complimentary conference registration (incl. Conference dinner) 
  • Coffee break sponsored by company with handouts in coffee tables 
  1. Sponsorship package PLATINUM – 5 000 Euros 

  • Company logo and a link on the conference website  
  • Company logo on the conference programme (electric and paper) 
  • A desk and chair for company presentation and roll-up at the conference 
  • Three complimentary conference registrations (incl. Conference dinner) 
  • Coffee break sponsored by company with handouts in coffee tables 
  • One business presentation (max 30 minutes) at the end of the workshop and roll-up in the workshop hall. We appreciate if your presentation is related to the topic of the previous workshop, for example, from the point of view of which need/problem does your company solve in this specific topic area. 

We are also open to discussing any additional benefits that you may identify. 

If you are interested in sponsoring us, please contact: 

Virpi Juppo  

Head of Research Services, University of Vaasa 
E-mail: virpi.juppo@uwasa.fi 
Phone: +358 29 449 8111 

The theme of Research Service Days 2024 is Visions for the future. This year we are emphasising anticipation and preparation for various changes in different areas of research administration. We encourage you to submit proposals that bring new visions and ideas that deepen our expertise on the following themes: Pre-award, Post-award, Responsible and Open Science and Collaboration (international, companies).

Technical guidelines for abstract submission 

 Structure of the Abstract: 

  • Title and possible subheading
  • Abstract (max. 2000 characters – will be published in the conference programme)
  • Select one or several of the following themes: Pre-Award, Post-Award, Responsible and Open Science and Collaboration (international, companies).
  • Below some examples of topics/sub-themes which your abstract and presentation can address: 
Pre-AwardPost-AwardResponsible and Open ScienceCollaboration (international, companies)
Proposal developmentProject managementOpen Access, especially in data and methodsResearch-to-Business
US fundingReportingResearch integrityEuropean university alliances
Use of AIUse of AIData managementEcosystem activities
Legal and contractsService developmentResponsible Research AssessmentLegal and contracts
Service developmentLegal and contractsUse of AINATO
 AuditsService developmentIndustry collaboration
  • Language: Finnish / English / both are possible

Presentation format:

  • 25 minute oral presentation, including questions and discussion
  • 55 minute oral presentation, including questions and discussion
  • 55 minute workshop 

 We encourage interactive sessions with active discussion. 

Evalution criteria 

  1. Clarity of the abstract
  2. Timeliness and relevance
  3. Compatibility of the presentation topic and format 

Timeline and submission of abstract 

The call for presentations closes on 15th of March. 

Submit your abstract via the electronic form here. All accepted abstracts and other important topics are published on the conference website.  

Please note that all participants, including the speakers, are required to register separately for the conference and pay the participation fee. 

Questions? 

Please contact rsd2024@uwasa.fi 

Wednesday, August 21st at Vaasa University of Applied Sciences:

  • 13:00-18:00: Networking meetings 
  • 17:30-20:00: Opportunity to participate in a guided tour (for a fee) at Strömsö.

Thursday, August 22nd at the University of Vaasa:

  • 8:30: Registration opens
  • 9:00-10:00: Welcome and the first keynote
  • 10:00-10:30: Coffee break
  • 10:30-12:00: Second keynote, panel discussion, and practical matters
  • 12:00-13:00: Lunch
  • 13:00-14:30: Sessions
  • 14:30-15:00: Coffee break
  • 15:00-16:30: Sessions

19:00-23:00: Dinner at the university. Bus transportation is arranged for the dinner.

Friday, August 23rd at the University of Vaasa:

  • 9:00: Registration begins
  • 9:30-11:00: Good morning session, Finn-Arman’s speech, and the third keynote
  • 11:00-11:30: Coffee break
  • 11:30-13:00: Sessions
  • 13:00-15:00: Lunch

Please note that the program is preliminary, and we reserve the right to make changes.

We have reserved a room quota for the participants of the Research Service Days in the following hotels:

Original Sokos Hotel Vaakuna

55 x standard rooms
10 x superior rooms

Price: 
  • 140 € / single standard room / day  or 160 € / double standard room / day
  • 115 € / single superior room / day or 175 € / double superior room / day 

The prices include a rich buffet breakfast, access to the customer sauna within opening hours, access to the hotel gym. The given prices include value-added tax. The customer does not have the right to transfer the contract to a third party without the hotel’s or consent. Guests reserve rooms from the quota themselves using the reservation code BRSD24 by August 14, 2024. 

Original Sokos Hotel Royal

43 x standard rooms 

Price:
  • 122 € / single standard room / day 
  • 142 € / double standard room / day 

The prices include a rich buffet breakfast, access to the customer sauna within opening hours, access to the hotel gym. The given prices include value-added tax. The customer does not have the right to transfer the contract to a third party without the hotel’s or consent. Guests reserve rooms from the quota themselves using the reservation code BRSD24 by August 14, 2024

In addition, you can book a room at a discounted price from Scandic Vaasa, either from this link or by making a reservation at www.scandichotels.fi using the reservation code FIARB

The website has been updated on 12 Feb 2024 

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