Each and every student has to register at the University each year either as being present (attending) or absent (non-attending). The registration must be done by 15 September at the latest annually.
Registration upon Arrival
All international students have to register as a student of the University upon their arrival. Individual registration sessions will be arranged for the new international students in the beginning of each semester. The new students are asked to fill in a registration form and an emergency-contact form in these meetings. Students are also given a username and temporary password for the university computers and university e-mail. Some parts of the registration process are, however, status-specific.
Master’s degree students are asked to present original application documents (degree certificate, transcript of records) upon registration. Master’s degree students are also asked to fill in a registration form and given payment details for the Student Union fee. This payment is compulsory for Master’s degree students.
Please note that the deadline for new Master’s degree students for handing in a completed registration form and presenting a receipt of the Student Union membership payment is 2 September.
Doctoral students are asked to present original application documents (degree certificate, transcript of records) and to fill in a registration form upon registration. Doctoral students are required to register as soon as their study right begins and also annually in the beginning of each academic year.
Registration for the Next Academic Years
All students have to register at the university each year either as attending or non-attending. Only those who have registered as being present and paid the Student Union fee are allowed to take part in courses and exams, and receive marks for the completed courses. Please note also that only the students who have registered as being present for the semester in question may receive their degree certificates and graduate from the University.
Registration period for the academic year 2011-2012 is 1 June – 15 September 2011. Those who have not registered by the deadline will be removed from the student register. In order to put the student back on the student register (i.e. to active the study right), a fee of 35 euros will be charged. Please see section 'Late Registration' below for more information about the re-registration fee.
The Student Union membership fee for Master’s degree students is 110.00 euros (incl. fee for the services of YTHS, i.e. Finnish Student Health Service). You may pay half of the annual fee (55 euros) if you register as being absent for the autumn semester and present for the spring semester.
The Student Union membership fee for doctoral students is 35.00 euros and it is optional. The fee entitles doctoral students to the services of the Student Union. Please note that the fee does not entitle the doctoral students to health care at YTHS, subsidised meals or discounts on travelling tickets.
Please note that students must be registered as attending in order to receive the degree certificate. Students who will graduate in August must register as attending at least for the autumn semester. If the student graduates in August, registration for the academic year must be done before the graduation date.
Electronic Registration in WebOodi
The membership fee for the academic year 2011–2012 can be paid through WebOodi system. If you have web bank service keys of Osuuspankki, Nordea, Sampo or Paikallisosuuspankki / Aktia Savings Bank, you may pay the Student Union membership fee online in WebOodi system and your registration will be updated automatically to the student register.
If you are not a customer of any of these banks or you do not have web bank service keys, you may print a payment form from WebOodi and make the payment through some other bank. Personal reference number of the payment will be provided in the printable form. If you make the payment by other means than in WebOodi, your registration will not be updated in the student register automatically. Therefore you need you submit a filled registration form to the University together with a receipt of the payment. NB! Please see the instructions below for registration without using WebOodi system.
In the WebOodi system, degree students should pay at least the amount marked with an asterisk (*). All the other fees are optional. With the optional fees you can support the development co-operation projects of VYY and SYL. Please note that it is possible to pay the optional fees through the service only when registering for the academic year.
Optional fees are as follows:
- The National Union of Finnish Students’ (SYL) KEHY project: The proceeds from the development co-operation fund-raising by the national Union of Finnish Students are given to organizations supporting Maya students in Guatemala and vocational education for young people and especially for women in Zambia. The voluntary donation fee is 4 euros.
- The University of Vaasa Fundraising Campaign: The students of the University of Vaasa have an opportunity to take part in acquiring capital for the development of the University. The State of Finland has promised to add 2,5 times the money to the capital collected by the Finnish universities. This capital will be used to develop the education and research activities of the university. The voluntary donation fee is 5 euros.
Students who have registered as attending but who do not have active passwords or usernames for university email should contact Helpdesk at the University’s Computer Center. Contact information of Helpdesk is as follows: Tel. +358 6 324 8345, E-mail: helpdesk@uwasa.fi. Computer Center administrates email accounts of students who have registered as attending at the University.
Registering as non-attending can also be done through WebOodi system without web bank service keys.
Registration Without Using WebOodi System
As logging in to the WebOodi system requires active email username of the University, it is not possible for students who have previously registered as non-attending or have been removed from the student register to register through WebOodi system. Students in this situation may make the Student Union membership fee payment to the account of the Student Union of the University of Vaasa. Account number of the Student Union is 567008-260240 (in Vaasan Osuuspankki). If you make the payment from your own account, please use the reference number 5005. If the payment is made by some other person than the student, please write the name of the student and the student number to the message field.
When making the payment from a non-Finnish bank account, the following information may be required:
IBAN FI4156700820060240 (NB! FI in capital letters)
SWIFT OKOYFIHH
Is Registration Form Needed?
Only the students, who make the payment through WebOodi system, do not have to fill in a registration form. This concerns students who have made the payment online or registered as being non-attending.
All other students, including those who have used the printable payment form, have to register by returning a filled and signed registration form (PDF / RTF) to the Academic Affairs Office or International Office. Students wishing to register as being present must also present a receipt of the paid Student Union membership fee when registering. Please note that the receipt must also be attached if registration is done by post or fax.
Sticker of the Academic Year
Those who have paid the membership fee through WebOodi system may collect the sticker of the academic year for their student cards from the university in the first days of the academic year. The sticker may also be collected from the Academic Affairs office.
Students, who have made the payment by some other means, may collect the sticker from the Academic Affairs office by presenting the receipt of the paid Student Union membership fee.
Late Registration
Registration period for the academic year 2011-2012 is 1 June – 15 September 2011. Those who have not registered by the deadline will be removed from the student register.
In order to put the student back on the student register (i.e. to active the study right), a fee of 35 euros will be charged. The fee must be paid to one of the following accounts of the University of Vaasa:
- Nordea Bank
Account number: 174030-1732
IBAN: FI391740300000732
SWIFT/BIC: NDEAFIHH - Sampo Bank
Account number: 8919971-0000872
IBAN: FI3789199710000872
SWIFT/BIC: DABAFIHH
Reference number to be used in the payment: 276012.
Please note that you need to print out or receive a receipt of the payment. Please submit a receipt of the re-registration fee payment together with a receipt of the paid student union fee to the University. Instructions for making the student union fee payment are available under the heading 'Registration Without Using WebOodi System'.
